Submission of Abstracts and Full Papers

 

All the submission procedure has finished.

 

[Author of papers in Special Sessions]

 

(1) Notification of acceptance/rejection of the abstract/full paper

The paper accept/reject information has been informed from the conference committee already.

 

(2) Registration and payment

At least one EARLY BIRD REGISTRATION (deadline is 20 September, 2007) is MANDATORY for each paper.

The registration and payment is required as same procedure as the authors of general papers and general participants and the same time schedule (you also need to do "Registration" separately. The registration site is now open by the travel bureau JTB that is also linked from the registration menu (IMPORTANT!)). Please note that one registration covers at most two papers (including general session papers). As an example, if you are an author of 3 papers, at least one other person must register also.

(An extended abstract and its full paper are counted as one.)

 

(3) Submission of final camera ready manuscripts

Authors of special session papers are requested to send the final camera ready manuscript to the session organizer by 30 September, 2007. If you receive any request from the session organzer about the revision of the manuscript, you must finish it quickly and re-send them to the session organizer. Authors of the papers of special sessions are not assumed to use the submission site.

 

[Organizers of Special Sessions]

 

The organizers of the special sessions are requested to collect the final camera ready manuscripts (extended abstracts and full papers), check them, and send them to the local committee

itoca7(at)konan-u.ac.jp

by attaching the e-mail by 15 Oct., 2007. This deadline is rigid. We will pass the materials to the printing company just after that. Any material arriving later than the deadline will not appear in the book of abstracts and proceedings CD.

 

[Authors of papers of General Sessions]

 

(1) Notification of acceptance/rejection of the abstract/full paper

 

Authors of all submitted abstracts (plus optional full papers) by our submission system should have received the e-mail notfying the paper's acceptance/rejection to ICOTA7 from the conference committee already. Note that, some papers were treated in Special Sessions. Please read the notification of acceptance e-mail carefully.

 

(2) Registration and payment

At least one EARLY BIRD REGISTRATION (deadline is 20 September, 2007) is MANDATORY for each paper. If no registration is made by 20 Sept., 2007, this paper will not appear on the conference book of abstracts or conference proceedings (CD).

The registration site is now open by the travel bureau JTB that is also linked from the registration menu (IMPORTANT!)). Please note that one registration covers at most two papers (including special session papers). As an example, if you are an author of 3 papers, at least one other person must register also.

(An extended abstract and its full paper are counted as one.)

 

 

(3) Submission of final camera ready manuscripts

Authors of general session papers are requested to send the final camera ready manuscript to the conference committee via the submission site

http://mango.is.konan-u.ac.jp/icotasubmission/jsp/login.jsp

This time, you should use

 

  • 3. Revised Extended Abstract.

for submitting Extended Abstract. If you submit a full paper (optional), do it from

  • 4. Revised Full Paper

and you should not use the button 1 or 2.

The deadline is October 15. This is very rigid, since we are sending the materials to a printing company just after that. Materials arriving later than the deadline will not appear in the book of abstracts and proceedings CD.

When you submit the camera ready manuscripts, there will be no automatic e-mail message. Also, the "status" does not indicate any meaningful message. If your manuscript is not suitable, we will send you an e-mail within a week or so.

 

Please note that one registration covers at most two papers (including special session papers). As an example, if you are an author of 3 papers, at least one other person must register also.

 

Should you have any question, please don't hesitate to ask us by icota7 (at) konan-u.ac.jp

 

Comment to the authors

  • Please don't use 2-byte fonts. Invisible fonts (e.g. 2-byte space) may significantly degrade your document.
  • Please embed all the fonts when you make a PDF file. Please consult the manual of this technique if you don't know. If some fonts are missing, they may be replaced by some similar fonts by the printing company. In this case, the quality of the appearance of your paper is not guaranteed.
  • The book of abstract will be printed in monochrome.

Extended Abstracts (mandatory):

Participants who wish to have their presentations considered for inclusion in the ICOTA 7 Program should submit electronically their 1-2 page extended abstracts.

The deadline for submission of extended abstracts is August 15, 2007 (extended). A letter of acceptance will be sent by September 10, 2007. Extended abstracts should be written in English and should not exceed 2 pages of single column format and should contain the following information in PDF file (only PDF file is submittable):
  • Title of the paper
  • Name(s) and affiliation(s) of the author(s)
  • Postal address
  • E-mail address(es) of the author(s)

All accepted extended abstracts will be published in a hard copy booklet and ICOTA7 Conference Proceedings of CD-ROM. These will be distributed to participants at the Registration Desk at the conference venue in International Conference Center.

All the authors of accepted extended abstracts have a chance to revise them. The revised extended abstracts should be sent to us using the submission site http://mango.is.konan-u.ac.jp/icotasubmission/jsp/login.jsp by October 15, 2007 for general sessions. Camera ready manuscripts of special session papers must be sent to the session chair by the deadline 30 September.


Full Papers (optional):

The ICOTA7 Conference Proceedings of CD-ROM will contain all the accepted extended abstracts and accepted full papers by peer reviewing process. Participants who wish to have their full papers considered for publication in the Proceedings should submit their full papers electronically by August 15, 2007 (extended)

. Please note that participants who submit full papers must also submit an extended abstract with the full paper together. All submissions will be peer referred and the Conference Secretariat will send out the notification of acceptance and review comments to the authors by September 10, 2007. Authors would be requested to revise their papers according to the review comments and/or format requirements. The revised paper should be sent to us using the submission site http://mango.is.konan-u.ac.jp/icotasubmission/jsp/login.jsp by October 15, 2007 for general sessions. Camera ready manuscripts of special session papers must be sent to the session chair by the deadline 30 September.

Full Papers should be written in English and should not exceed 12 pages of single column format. The first page of the paper should contain the following information:

  • Title of the paper
  • Name(s) and affiliation(s) of the author(s)
  • Postal address
  • E-mail address(es) of the author(s)


The full paper as well as the extended abstract must be submitted in PDF file. We will not accept hardcopy submissions.


For papers to be presented at a special/session/cluster, they should be submitted to the corresponding special session/cluster organizers. However, the submission of revised extended abstract and full paper should be made via the web site

http://mango.is.konan-u.ac.jp/icotasubmission/jsp/login.jsp

 

Any extended abstract and full paper must be smaller than 4MB. If your paper exceeds this limit, please contact us before submission.

 

IMPORTANT:

ATTENDANCE BY AT LEAST ONE AUTHOR IS MANDATORY.

THE EXTENDED ABSTRACT AND THE FULL PAPER MUST NOT INCLUDE 2 BYTE CODES. Pay attention also to the file name.